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Le 16 September 2024
10 tips for effectively managing your projects
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Effectively managing projects involves, indeed, having experience, but not only that. It is clear that today, managers must deal with an uncertain and constantly changing environment. Faced with profound transformations in the economy, the digital transition shaking all aspects of society, companies and their leaders must increasingly work in a context of great instability. The good project manager anticipates changes and unforeseen events, makes the right decisions, and implements them effectively within their teams. If you also feel the need to recalibrate your managerial methods, here are 10 key tips that will put you back on the path to performance.
1. Effectively managing is knowing how to adapt
It can't be emphasized enough. The primary quality of a good manager is their adaptability. A good manager demonstrates flexibility and agility to keep the project's objectives in sight. The unexpected doesn't destabilize them. A good manager will have a head start, or if a problem arises unexpectedly, they will show restraint and discernment to not just endure the unexpected, but to subtly master it so that it serves the project's objective.
2. Unite around your projects
To effectively manage your projects, you need to provide a vision for your team. Bring your collaborators together around a common goal. Give a precise vision of what the company should be and unite them around the means to achieve it. This is essential for defining the purpose (the famous WHY) of your team. A cohesive team with a shared identity and common goals will be better able to lead its project effectively.
3. Foster good ideas within the team
An effective manager sparks inspiration. By giving more autonomy to collaborators, the manager sets the stage for creativity to flourish. By autonomy, we mean the ability for employees to make their own choices, and to do so with the right to make mistakes. By freeing employees from the chronic fear of failure, we enable them to develop their creativity and put it in the service of the company's projects.
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4. Make information sharing the golden rule
Without good communication, project management is doomed to fail. It is essential for developing the understanding and knowledge of your team. To effectively manage your projects, make it a point to encourage daily feedback and provide your collaborators with a dedicated space to do so.
5. Invest in knowledge transmission
Training, skill development, learning—these are essential elements for effective project management. A good manager should promote the development of skills and talents at all levels of the company. It's about fostering an open and collaborative workspace where everyone can learn from each other, regardless of their roles and positions. The company is no longer a segmented structure following only the rules of hierarchy. It is a true ecosystem where different talents and minds coexist and collaborate harmoniously every day.
6. Effective management through agility
Project management software allows for the revitalization of exchanges and work methods through so-called "agile" techniques. Meetings become fruitful and direct exchanges to solve problems, generate new ideas, and bring out good ideas. Agility helps simplify problems and break them down into "sub-problems" that are spontaneously solved by relying on the common sense and creativity of collaborators.
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7. Create a memory of the experience
The manager is the innovation conductor of project management. It is through their expertise and shared vision of the company's goals that collaborators will build. The question is how to build using what has been learned. Avoiding the repetition of mistakes is a real challenge in the business environment. This implies knowing how to capitalize on experience, using the acquired knowledge to move forward. And it's often more difficult than one might think, especially when the structure is significant. Experience is a material that needs to be worked on. It needs to be analyzed, probed, and even dissected to transform it into raw material: competence. The manager is the guarantor of this experience. They must exploit it appropriately to effectively manage their projects and enable their collaborators to move in the right direction.
8. Manage effectively by encouraging change
Change brings opportunities for businesses. It compels structures to question themselves, change their work habits, and evolve to stay in line with customer expectations. This is how they survive and continue to stand out. In other words, this is what we can call innovation. Change is the counterpart of innovation. A good manager must know how to encourage and even practice it regularly to multiply market opportunities, stimulate the creativity of their team, and establish a virtuous dynamic in managing their projects. Small talks, sprints, iterations, cross-functional projects—everything is good to promote a dynamic (and agile) approach and manage projects effectively.
9. A good manager knows that nothing is guaranteed
A good manager is like a high-level athlete. If they want to stay on top, they must train every day. Stretch every morning to preserve their flexibility and agility. Tackle obstacles to optimize their endurance and responsiveness. They must also stay informed about market changes and trends. Know what's happening, and especially what works. But nothing is ever guaranteed for very long. To manage projects effectively, they must know how to observe the horizon to lead their crew to a safe harbor.
Manager efficacement ses projets - Les bons indicateurs en temps réel pour optimiser sa réactivité
10. The manager is simultaneously a pilot, surveyor, and architect.
Effectively managing projects involves the ability to navigate, measure, and construct in a context of instability. To achieve this, it is important to use project management tools. These are intelligent tools designed to enhance the company's innovation capacity. Their flexibility sets them apart from traditional project management software. They adapt closely to the requirements and "ecosystem" of the company by offering a suite of adaptive tools that are easy to use and designed to manage risks and change. Some of their flagship features ensure real-time tracking of each project and the overall activity of the company, as well as the generation of instant reports that can be directly utilized in meetings or in the field.
10 tips and as many avenues to improve your management methods. You are now ready to take action!
Also, discover how you can enhance performance with a custom-made project management tool tailored to meet your needs!
